Training

Users are required to attend instructor led training classes though the HR Organizational Development before being issued a User ID and password for USF Business Systems.  Additionally, training is also required to gain access to specific user roles and/or specific modules.

Basic Training Online

After completing Basic Training, users will need to register for additional classroom training courses. 

FAST: Users should view the FAST Navigation initial pre-class tutorial to begin their FAST training.

This tutorial covers:

  • Overview of FAST
  • Basic Navigation
  • Terminology

GEMS: Users should complete the online GEMS Basic initial pre-class training course to begin their GEMS training.  This online training course is a pre-requisite for classroom training.

This course covers:

  • Overview of GEMS
  • User Roles and Requesting Access
  • Basic Navigation
  • Using Job Data

Classroom Training Registration

Registration for both FAST and GEMS classroom training courses is administered through GEMS Self Service. Navigate through GEMS Self-Service > Self Service > Learning and Development > Request Training Enrollment.  Search for the desired course by course name to find descriptions and schedules. Users that need assistance should contact HR Organizational Development at (813) 974-3090 or via email at tm-training@usf.edu.  It is recommended that users view the GEMS Self-Service Registration Guide prior to registering for classroom training.

This guide covers:

  • Finding a Training Course
  • Registering for a Training Course

Classroom Training Courses

Users should visit the HR Organizational Development web site for training courses and Registration Details.  To review your  training sessions in GEMS Self Service, navigate to Self Service > Learning and Development > Review Training Summary.

Training by Business SystemTraining by Business Process
FAST Training Financial Processes
GEMS Training Human Resource Processes
Travel

Suggested Training

FAST: For new staff, to receive full benefit from the training, a suggested schedule would be:

  • USF Financial Systems Overview and or Making Cents of Accounting
  • Specialized system programs like P-card, Purchasing Hands-on Requisition, Billing and AR, Banking, Travel, or Cash Collections
  • General Ledger
  • Finance Mart
  • Reconciliation

GEMS: There is recommended training for various GEMS user roles.  Please view the GEMS Access and User Roles tutorial. This tutorial explains the GEMS user roles and how to request access. To determine user roles and associated training classes, users should visit the GEMS Access Roles page.

Training Questions?

Users that have training questions should contact the relevant Core Lead Team member for the specific module or area in question.

Additional Resources

University Controller’s Office Training

USF Business Procedures

USF has a knowledge database for business procedures called COMPASS.  Users can search by category or enter a phrase. Users can submit a question to a Subject Matter Expert who will respond as soon as possible. Be sure to login to check the status of user questions and sign up to receive update notifications whenever they change.  More information can be found on the COMPASS Welcome Page.

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