Careers@USF – Updates

ARCHIVING CLARIFICATION – PA DOCUMENTS ASSOCIATED WITH EMPLOYEES WILL NOT BE PURGED

The only data that will be purged after 4 years, will be non-hired applicants.  The application and all attachments associated with any person that was hired by the university, will be retained as a part of their employment record.

In addition, any documents that have been attached to hiring proposals and/or position descriptions in PA will be retained as they are considered employment documentation.  For example, if you attached a search plan to the hiring proposal in PA, that would be considered as an employment document and therefore not be subject to the 4 year retention for applicant data.

PA POSITIONS AND/OR POSTINGS IN DRAFT STATUS

Many departments enter position and/or posting information into PA as a “draft” until it is approved.  These records will not be archived and therefore, if you would like to have them for future reference, you will need to make a copy and store them.

NEED TRAINING?

Training sessions in Tampa are scheduled in GEMS and can be registered for through your GEMS Self-Service Account.  The training sessions are 2 – 3 hour sessions.  It is important that you attend both sessions so that you may develop a complete understanding of the new Careers.  Also, when you register, make sure you register for both session 1 and session 2.  For training sessions at Sarasota/Manatee or St. Pete, please contact your regional HR Department.

QUESTIONS / ASSISTANCE

If you have questions, please reach out to either your HR service center contacts (Tampa) or your regional HR contacts (Sarasota/Manatee or St. Pete) as we would like to make this transition as seamless as possible for you. We have created a PA2PS Project Page for detailed answers to many common questions about this transition. If you have other questions that you would like addressed in the FAQs, please send them via e-mail to: USFCareersHelp@admin.usf.edu.

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