As many of you may be aware, Payment Services has been in the process of transitioning to the record imaging system already being used by other university departments. Accounts Payable and PCard Compliance have already switched over, and Travel is now in progress.
Because there are a great deal of Expense Report records to transfer, information is being moved in yearly sections, starting with the most recent. At this time, all Expense Report Receipt Packages for the calendar year 2012 forward have been migrated to the new system. All new incoming Receipt Packages are being indexed and entered into the new system as they are received.
One improvement you will notice with the new system is full functionality of the “IMAGE” button found on the Expense Report page. This feature allows an authorized user to access and view the Receipts Package related to the Expense Report. The button is currently fully functional for all records dating back to the start of year 2012. As more of the older records are moved, they will also be accessible and complete.
Please note: The “IMAGE” button was not intended for use with the prior imaging system for travel records; therefore, you may encounter incomplete records for Reports that have not yet been moved over to the new system. This will not be an issue once the records are transferred, and we will be sure to let you know when the entire process is complete.
Please feel free to contact firstname.lastname@example.org with questions or concerns.